6 Supply and Use of Goosedale
6.1 The Event including entertainment must cease by 12am unless specified otherwise on the booking form.
The client and guests are provided 30 minutes to vacate the venue. Any overrun time if approved by
management will be charged to the client at £250 per 30 minutes beyond 12am or the time on the
booking contract. This cost will be deducted from the security bond for any additional time charges
6.2 At the end of the day of the Event, you will ensure that Goosedale Venue (the areas hired within your
booking form) are left in the condition it was at the start of the agreed Access Times and in particular
that all suppliers have cleared any equipment or other matters and that no goods of any kind, bottles or
rubbish or other matters of any description are left in any part of the Venue other than the designated
refuse bins provided or otherwise indicated. Refuse bins are strictly for the waste from the event
directly and suppliers own waste must be removed of site and not disposes in Goosedale bins. Any nonevent waste or cross contamination of bins by incorrect disposal will incur charges at £120 per bin,
deducted from your security bond.
6.3 Any bars available for the use of your event will close by 12am on the day of the event and all other
service of beverages must cease at the same time. We reserve the right to stop service of alcohol and
remove any Guest at any time who, in our sole opinion, is intoxicated and/or acting inappropriately.
6.4 The following are not permitted at Goosedale at any time unless otherwise agreed in writing:
6.4.1 Animals except for guide, hearing and other assistance dogs;
6.4.2 Speed drinking activities and other associated apparel;
6.4.3 Chocolate fountains;
6.4.4 Candles with open flames;
6.4.5 Confetti canons;
6.4.6 Indoor fireworks or sparklers strictly prohibited;
6.4.7 Sky/candle lanterns and floating lanterns of any kind;
6.4.8 Balloon releases;
6.4.9 Smoking (including electronic cigarettes or charging devices) inside any buildings. Designated
smoking areas will be provided externally;
6.4.10 No confetti allowed on the premises during the Event at any time inside or outside the venue.
The Client will be held responsible and liable for any clean up required if this provision is not
adhered to, with a cleaning cost of £150 plus VAT, deducted from your security bond.
6.4.11 For fireworks please contact First Galaxy Fireworks on 0115 8559000 or www.galaxyfireworks.co.uk. Due to insurance, health and safety and other Conditions, no other external
firework companies are permitted. All firework displays must take place before 10.30pm. For
unauthorized use by the client or its guests, the client will be charged £350, from the
security bond. It is the clients responsibility to ensure all guests are aware of this
6.5 No attachments to the walls, floors and ceilings (whether internal of external) are permitted whether
structural, cosmetic, for temporary cabling or otherwise, without our prior written consent. This includes
affixing, screwing, attaching or sticking any item by any means. Movement of items may be permitted as
follows provided that such temporary alternations or movement of items must be reinstated in full at the
end of the day of the Event and returned to its original location where appropriate. You must seek prior
permission before the Event:
6.5.1 existing furniture, soft furnishings, ornaments etc. in the Licensed Areas; and
6.5.2 free-standing props and non-adhesive dressing.
6.6 Noise shall not be permitted above an acceptable level of 95 decibels which might affect the quiet
enjoyment of or cause nuisance to neighboring residential premises. The Venue operates a strict sound
limiting policy. If the noise levels are in excess of what is deemed by us to be acceptable, we reserve the
right to restrict any noise or music. If music is required externally, only non-amplified music is permitted
until 11pm on the day of the Event. Any Dhol (drum) music must only be played after 9am upon entrance
to your Suite Hired and is not allowed on the general grounds beyond or anywhere outside the estate
including access routes. The Venue requests that all guests leave the Venue quietly and promptly to avoid
disturbing the local residents in nearby houses. All music must cease at midnight.
6.7 You are solely responsible for the safety and security of your Guests and Suppliers during the Access Times
and must take responsibility of conducting the event in an orderly manner. If additional security staff are
required for any reason by the Venue you will be charged separately. We reserve the right to prevent
access to or to remove from the Venue any Guest or other person acting in any way which, in our sole
opinion, may cause you to breach any terms of this Hire Agreement, cause harm, offence or nuisance to
any Guest, Supplier, or Venue employee or local resident, or cause damage to the Venue. In such event
we may, at our sole discretion, end the Event if deemed necessary and as a last resort and we will not be
liable for any claims, losses, damages, costs or expenses that you or any other person may incur as a
result. The Duty Manager or other most senior member of staff on duty at the event are representative of
the license holder and are empowered to suspend an event if license or health and safety guidelines are
being ignored. The Venue reserves the right to exclude or eject, as it sees fit and reasonable, any persons
from the event or the venue acting inappropriately. The Venue reserves the right to carry out security
searches upon entry to the Venue and to refuse entry to any member of the public visiting.
6.8 Goosedale is licensed to hold civil ceremonies. If you would like to book a civil ceremony as part of your
Event, you will also need to book this with Nottingham Registry Office and pay any associated costs
directly to them. If an external civil ceremony has been scheduled, the decision as to whether a ceremony
will take place outside must be made by the responsible person on duty at the venue a minimum of two
hours prior to the start of the ceremony. Inclement weather can include wet, cold, heat wind and other
extreme conditions. However, the registrar’s decision will be final.
6.9 The initial internal and external set-up of tables, chairs and other furniture will be carried out by
Goosedale. We require the clients seating arrangement to be submitted one month
prior to the event. If a second seating plan or any change over is required, it is the responsibility of the
caterer/client to rearrange and/or reset all tables and chairs for self-catered events.
6.10 In the event where the client only hires one set of chair covers or chivari chairs it is the responsibility of
the client or its suppliers to move the chairs or any equipment to another room, for instance after conduct
of the civil ceremony or religious ceremonies.
6.11 The Venue cannot be responsible if a piece of equipment supplied by the Venue breaks down or fails to
work. The Venue will make every effort to assist in resolving the issue but cannot guarantee repair or
replacement. The Venue is not liable for any equipment brought in by the client and/or suppliers.
6.12 Children must always be kept under strict parental supervision during their visit. Goosedale highly
recommends the use of a qualified childminder in the absence of a parent.
6.13 A structure for a Religious Ceremonies including Mandap or Chuppah will be permitted within Goosedale.
Any structures must be free standing and additional floor protection may be required, to protect
Goosedale floor finishes especially in consideration of any havans
6.14 All suppliers must use the supplier car parks to the rear of the Ivory Suite and are not permitted to park at
the front of the Ivory Suite/Crystal Hall or Garden Room. Goosedale accepts no liability for any damages
to supplier vehicles or thefts from them whilst on site.
6.15 Customers are permitted to leave their vehicles overnight within the Garden Room overflow car park but
must be removed by 11am the following morning. Any vehicles left in the incorrect areas may be blocked
in and we reserve the right to tow vehicles if necessary. Goosedale accepts no liability for any damages
to vehicles or thefts from them whilst on site. We kindly request that all drivers always take care and
consideration whilst driving within the estate and observe the speed limit of 10 mph. No unnecessary
driving is permitted on the site other than to exit and hooting or excessive loud music is strictly
prohibited. Any vehicles contravening this clause or clause 6.7 will be asked to leave. It is the client’s
responsibility to ensure that all guests and suppliers are aware of the terms of these clauses.
6.16 It is a condition of the Contract that the Client and each of its delegates, guests, agents or employees shall
observe and comply with the Codes of Conduct and shall otherwise conduct themselves in accordance with
good and proper standards of behaviour at all times when visiting the Venue. Goosedale reserves the right to
either refuse admission to any person or require any person to leave the Venue if, acting reasonably,
Goosedale considers any person is conducting themselves other than in accordance with this condition or
whose behaviour represents a threat to the health, safety and welfare of other guests or Goosedale’s
employees and agents.
6.17 The Client and its guests are only to use the outside facilities directly outside the Suite hired. Access to the
remainder of the site is only permitted by express permission in writing by Goosedale management.
The Pagoda/Gazebo and associated garden areas are only available by prior agreement, at a fixed time
for the Client for use for photography. Please liaise with your event coordinator to agree this time or on
the day of your event the duty manager. After use this area will be locked and not available for use,
unless specifically agreed with Goosedale management prior to the event.
6.18 The Client will ensure that all fire exits will always be free of obstruction during the Event.
6.19 Unless agreed with Goosedale prior to the event and subject to any additional charges the Client may
not bring any external beverages or food into the Venue for consumption inside the Venue.